TOWN OF FORT FRANCES COUNCIL MINUTES SESSION NO. 003 JANUARY 28, 2008
The meeting of Council of the Town of Fort Frances was held in the Council Chambers, Civic Centre on Monday, January 28, 2008 from 6:52 p.m. to 7:35 p.m.
PRESENT: Mayor R. Avis, Chairperson (6:52 p.m. to 7:22 p.m. and 7:23 p.m. to 7:35 p.m.); Councillors J. Albanese, K. Perry, G. Paul Ryan, S. Tibbs (chaired 7:22 p.m. to 7:23 p.m.) and R. Wiedenhoeft.
ALSO PRESENT: M. McCaig, Administrator, G. Treftlin, Clerk; G. Bell, Manager, Community Services; D. Brown, Manager, Operations & Facilities; L. Witherspoon, Treasurer.
1. Mayor Avis disclosed his pecuniary interest in agenda item 4. advising that he is a shareholder and director of the company involved in the offer to purchase. He did not participate in any discussion of nor vote on the matter. He turned the chair over to Deputy Mayor S Tibbs while the matter was considered.
2. Councillor S. Tibbs disclosed her pecuniary interest in agenda item 16. stating that the claim for travel expense was hers. She did not participate in any discussion of nor vote on the matter.
3. Verbal Communications:
1) Presentations on filling future vacancies on Council were received from A. Bedard,
L. Wood and B. Krukoski.
2) Councillor R. Wiedenhoeft put forward his recommended approach on filling future vacancies on Council. This matter will be considered further by the Administration and Finance Executive Committee.
4. Written communications as per the agenda attached.
5. Non agenda item:
1) D. Brown public announcement re: garbage collection and landfill site hours on
February 18, 2008.
6. Resolutions:
023 Albanese-Ryan: THAT the following Consent items be approved:
1) Committee of the Whole Consent items # 8,9,10,11,12,13 and14.
2) Council Consent Summary Report # 36
3) Council Consent item # 38. CARRIED
8) approved revisions to the Winter Control Operations Policy.
9) approved the Standard Operating Procedure for the isolation of the Water Tower.
10) approved 3 year agreements effective January 1, 2008 (with an optional provision for 2 years thereafter) with Pryde’s Plumbing and Heating for the provision of plumbing and heating and ventilation maintenance; Galbraith Electric for the provision of electrical maintenance and Ed Halvorsen Construction for the provision of carpentry maintenance.
11) approved a 3 year agreement with Lakeside Process Control Ltd. effective February 1, 2008 for the provision of support services at the Water and Sewer Treatment Plans at a net cost of $91,394.00., and purchase of computer parts outlined in the Lakeside proposal in the net amount of $61,141 to be funded through water and wastewater revenues.
12) approved the December 2007 Drinking Water Systems Monthly Summary Report.
13) approved renewal of airport lease agreements with North Air Services, Ivey Aviation Ltd., Bearskin Airlines, Enterprise Rent-A-Car and William Pruys.
14) denied the request from Valley Builders to write off outstanding interest charges in the amount of $1,742.92.
38) referred a letter from Fort Frances Chamber of Commerce re: Downtown Parking to the Planning and Development Executive Committee for recommendation.
024 Ryan-Albanese: THAT the minutes of the Council meeting being Session No. 1 dated January 15, 2008 having been typed and distributed be approved. CARRIED
025 Albanese-Ryan: THAT the report of the Committee of the Whole of Council meeting being Session No. 3 dated January 15, 2008 having been typed and distributed be approved. CARRIED
026 Wiedenhoeft-Ryan: THAT the report dated January 24, 2008 from F. Flatt, Municipal Planner re: Proposed Sale of Town Property – McIrvine Road be approved and further that an appropriate agreement and by-law be prepared. CARRIED
Yeas: J. Albanese, G.P. Ryan, S. Tibbs, R. Wiedenhoeft
Nay: K. Perry
Disclosure of Interest: R. Avis
027 Ryan-Wiedenhoeft: THAT the report dated January 24, 2008 from F. Flatt, Municipal Planner re: Conversion of ‘Open Space’ Property to ‘Residential’ for future development – Nelson Street Park be received and further that the matter proceed as directed.
CARRIED
028 Albanese-Perry: THAT the report dated January 24, 2008 from G. Bell, Manager Community Services re: Best Start Wage Improvement Grant be approved.
CARRIED
029 Albanese-Perry: THAT the report dated January 24, 2008 from L. Witherspoon, Treasurer re: Rainy River Valley Safety Coalition – Financial Request be approved.
CARRIED
030 Wiedenhoeft-Ryan: THAT the report dated January 24, 2008 from L. Witherspoon, Treasurer re: Councillor Sharon Tibbs – Travel Expense be approved. CARRIED
Disclosure of Interest: S. Tibbs
031 Ryan-Wiedenhoeft: THAT the report dated January 24, 2008 from G. Bell, Manager Community Services re: Appeal NOHFC File # 950252 – Fort Frances Library and Technology Centre be approved and further;
THAT Council support the submission of a letter of appeal and revised application reflecting changes to the NOHFC Project File #950252. CARRIED
032 Ryan-Wiedenhoeft: THAT the following Councillor appointments be approved effective January 28, 2008 for the remainder of a two year term ending November 30, 2008:
1) Deputy Mayor: S. Tibbs
2) Administration and Finance Executive Committee: K. Perry, S. Tibbs, P. Ryan
3) Planning and Development Executive Committee: J. Albanese, R. Wiedenhoeft,
A. Hallikas
4) Operations and Facilities Executive Committee: P. Ryan, R. Wiedenhoeft, J. Albanese
5) Community Services Executive Committee: S. Tibbs, A. Hallikas, K. Perry
6) Citizen of the Year Committee: Mayor R. Avis, S. Tibbs
7) Court of Revision: K. Perry, A. Hallikas, J. Albanese
8) Economic Development Advisory Committee: K. Perry
9) Downtown Core Committee: K. Perry
10) Fort Frances Chamber of Commerce: K. Perry
11) First Nations Relations Advisory Committee: Mayor. R. Avis, R. Wiedenhoeft, P. Ryan
12) Fort Frances Non-Profit Innovative Homes Inc. Board of Directors: Mayor R. Avis
13) Sister Betty Kennedy Centre Board of Management: J. Albanese, P. Ryan
14) Town of Fort Frances Police Services Board: Mayor R. Avis, R. Wiedenhoeft
15) Moffat Family Fund Steering Committee: Mayor R. Avis, A. Hallikas, S. Tibbs
16) Northwestern Health Unit: P. Ryan
17) Fort Frances Volunteer Bureau: R. Wiedenhoeft
18) RR District Municipal Association Executive: S. Tibbs.
19) Suggestions Awards Committee: J. Albanese
20) Street Lighting Inspection Committee: J. Albanese
21) Negotiating Committee - CUPE Local 65: Mayor R. Avis; A. Hallikas, P. Ryan
22) Negotiating Committee - Fort Frances Professional Fire Fighters Association:
Mayor R. Avis; P. Ryan, K. Perry
23) St. Francis Sports Field Management Committee: R. Wiedenhoeft
24) Theatre Management Advisory Committee: S. Tibbs
25) Fort Frances Public Library Board: A. Hallikas, K. Perry
26) Business Improvement Area Board of Management: K. Perry
27) Salary Structure and Administration Practices Committee: Mayor R. Avis,
A. Hallikas
28) Municipal Control Group: Mayor R. Avis
29) Fort Frances Municipal Non-Profit Housing Corporation: J. Albanese,
A. Hallikas
30) Rainy River District Social Services Administration Board: S. Tibbs;
AND FURTHER THAT the following Councillor appointments be made effective January 15, 2008 for the balance of the Council term ending November 30, 2010:
1. Committee of the Whole of Council: J. Albanese, A. Hallikas, K. Perry,
G. P. Ryan, S. Tibbs, R. Wiedenhoeft and Mayor R. Avis.
2. Committee of the Whole Chairpersons and Vice Chairpersons:
a) December 1, 2007 to March 31, 2008 and December 1, 2009 to March 31, 2010: Chairperson P. Ryan; Vice Chairperson: A. Hallikas
b) April 1, 2008 to July 31, 2008 and April 1, 2010 to July 31, 2010: Chairperson;
A. Hallikas; Vice Chairperson: K. Perry
c) August 1, 2008 to November 30, 2008 and August 1, 2010 to November 30, 2010: Chairperson K. Perry; Vice Chairperson: S. Tibbs
d) December 1, 2008 to March 31, 2009: Chairperson: S. Tibbs; Vice Chairperson:
J. Albanese;
e) April 1, 2009 to July 31, 2009: Chairperson: J. Albanese; Vice Chairperson:
R. Wiedenhoeft;
f) August 1, 2009 to November 30, 2009: Chairperson: R. Wiedenhoeft; Vice Chairperson: P. Ryan
AND FURTHER THAT the Mayor is ex-officio a member of all Town boards, commissions and committees. CARRIED
033 Albanese-Perry: THAT the Town of Fort Frances not participate in the Communities in Bloom program in 2008. CARRIED
034 Perry-Wiedenhoeft: THAT the Town of Fort Frances support in principle the submission by Rainy River Future Development Corporation of the proposal to FedNor for Development Funding Support under the Northern Ontario Economic Development Fund Program. CARRIED
035 Ryan-Albanese: THAT the following by-laws be introduced and read a first, second and third time, be finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith:
08/08 A By-Law to authorize the submission of an application for funding from the Municipal Infrastructure Investment Initiative re: Rehabilitation of the Town’s Water Tower.
09/08 A By-Law to approve a renewal agreement with Frank Cowan Company as insurance provider for the period November 1, 2007 to October 31, 2008.
CARRIED
036 Albanese-Ryan: THAT this meeting of the Council of the Town of Fort Frances be now closed. CARRIED
R. Avis, Chairperson
G. Treftlin, Clerk