TOWN OF FORT FRANCES Administration and Finance Executive Committee

Minutes of Meeting No. 6 Wednesday March 19, 2008

A meeting of the Administration and Finance Executive Committee was held in the Committee Room – Civic Centre on Wednesday March 19, 2008 at 12:00 noon.

PRESENT: Councillors Sharon Tibbs, Paul Ryan, Mayor Roy Avis, Laurie Witherspoon, Treasurer and Mark McCaig, CAO.

ALSO PRESENT: Glenn Treftlin, Clerk, Councillor John Albanese, Duane Hicks, Bill Krukoski, Allan Bedard, Larry Wood and Lori Pattison, Secretary

REGRETS: Councillor Ken Perry.

1. Non- Agenda Items: a) P.O.A. Audited Statements for the Year Ending Dec. 31, 2007.

Mayor Avis took a moment to explain the difference in the travel expense amounts,
Mayor Avis’ had his airfare included in the expense claim where as the other delegates
had their airfare booked and billed to the Town previously.

2. Conflict of Interest: None declared.

3. The minutes from the previous meeting on March 4, 2008 were accepted.

Sharon explained the process that takes place after a report has been recommended
at the executive committee – the report is then forwarded on for Council’s approval.

4. Glenn Treftlin:
i) Policy on Filling Vacancies on Council – Sharon read Glenn’s report for those
in attendance – it was recommended to not adopt any policy that would limit
its options available to it in filling council vacancies.

5. Laurie Witherspoon:
i) Councillor Hallikas – Travel Expense and Per Diem Claim – recommended for
approval.

6. Outstanding Items:
i) Kiwanis Skate Park – ongoing
ii) Old Shambles Road – CAO/Solicitor
iii) Couchiching Sewer and Water Agreement Signage

7. Non-Agenda Items:
a) P.O.A. Audited Statements for the year ending December 31, 2007 – recommend for
approval of the P.O.A. audited financials as prepared by BDO Dunwoody and further
that their invoice in the amount of $3,150.00 be paid.

Administration and Finance Executive Committee
Meeting – Wednesday March 19, 2008

8. Next meeting date: April 8, 2008.