Council Minutes, January 26, 2009.

TOWN OF FORT FRANCES COUNCIL MINUTES SESSION NO. 002 JANUARY 26, 2009 The meeting of Council of the Town of Fort Frances was held in the Council Chambers, Civic Centre on Monday, January 26, 2009 from 8:04 p.m. to 8:55 p.m. PRESENT: Mayor R. Avis, Chairperson; Councillors J. Albanese, A Hallikas, K. Perry, G. Paul Ryan, S. Tibbs and R. Wiedenhoeft. ALSO PRESENT: M. McCaig, Administrator, G. Treftlin, Clerk; G. Bell, Manager, Community Services; D. Brown, Manager, Operations & Facilities; and L. Witherspoon, Treasurer. 1. Verbal Communications: 1) A/Inspector S. Shouldice presented a report on activities in Police Services. 2) Megan Haehn, Public Sector Accounting Board Project Coordinator gave an update on the status of the project to meet requirements for accounting for capital assets. 3) G. Gillon, Development Advisor, Rainy River Future Development Corporation reported on activities by RRFDC under contract with the Town to December 31, 2008. He presented their invoice for the Town’s share of NOEDF – Project #842-503060. 2l. Written communications as per the agenda attached. 3. Non-Agenda item: 1) Clerk, G. Treftlin re: February 23rd meeting of Council, potential for lack of quorum of Council. 4. Resolutions: 013 Albanese-Wiedenhoeft: THAT the provisions in the Procedure By-Law be suspended to permit this regular meeting of Council to commence after 7:30 p.m. CARRIED 014 Ryan-Albanese: THAT the presentation from A/Inspector S. Shouldice, Rainy River District OPP re: Police Services Activity Report be received. CARRIED 015 Albanese-Ryan: THAT the project update from Meghan Haehn, Public Sector Accounting Board Project Co-ordinator be received. CARRIED 016 Ryan-Albanese: THAT the Fort Frances Economic Development Activity Report No. 1 for the period September 1 to December 31, 2008 from G. Gillon, Development Advisor, Rainy River Future Development Corporation be received and further that the invoice #036-12-2008 for the Fort Frances portion of the NOEDF Project #842-503060 in the amount of $8,360.63 be approved. CARRIED 017 Albanese-Ryan: THAT the following Consent items be approved: 1) Committee of the Whole Consent items # 8,9,11,12,14 and 15 2) Council Consent Summary Report # 31 3) Council Consent items # 33 and 34 CARRIED 8) authorized signing an agreement with the Township of LaVallee for provision of Fire Chief Services. 9) authorized signing an agreement with Northern Ontario Heritage Fund Corporation under the Infrastructure and Community Council Minutes 2009 January 26 Page 2 Development Program for funding of the Fort Frances Technology Centre. 11) approved the December 2008 Drinking Water Systems Monthly Summary Report. 12) approved a Cell Phone Use Policy. 14) approved entering into a renewal agreement with Paul Heayn for provision of Meeting Investigator services. 15) approved the per-capita financial request from Rainy River Valley Safety Coalition in the amount of $3,782.50. 33) received with appreciation a letter of resignation from Connie Schwartz from the Fort Frances Public Library Board effective January 16, 2009. 34) proclaimed March 2009 as “Epilepsy Awareness Month” and March 26, 2009 as “Purple Day”. 018 Ryan-Albanese: THAT the minutes of the Council meeting being Session No. 1 dated January 12, 2009 having been typed and distributed be approved. CARRIED 019 Albanese-Ryan: THAT the report of the Committee of the Whole of Council meeting being Session No. 1 dated January 12, 2009 having been typed and distributed be approved. CARRIED 020 Ryan-Wiedenhoeft: THAT the 2009 Collective Bargaining Proposal for The Fort Frances Professional Firefighters Association Local 1012 and for the Town of Fort Frances be received and further that the matter proceed as directed. CARRIED 021 Wiedenhoeft-Ryan: THAT the report dated January 19, 2009 from R. Hallam, Superintendent Planning and Development re: Appeal of Zoning Amendment 08/98-II (1345 Emo Road) be approved. CARRIED 022 Perry-Hallikas: THAT the report dated January 21, 2009 from G. Bell, Manager Community Services re: Public Access Defibrillator Agreement be approved as amended and further that an authorizing by-law be prepared. CARRIED 023 Hallikas-Wiedenhoeft: THAT the report dated January 19, 2009 from R. Hallam, Superintendent Planning and Development re: Feeding of Wildlife By-Law be approved and further that an authorizing by-law be prepared. CARRIED 024 Perry-Hallikas: THAT the report dated January 22, 2009 from L. Pattison, Secretary/Receptionist re: 2009 Conference Listing be received and further that the following attendances be authorized: Rainy River District Municipal Association (RRDMA) – January 31, 2009 – Atikokan: R. Avis, M. McCaig, A. Hallikas, R. Wiedenhoeft, K. Perry, P. Ryan, J. Albanese, S. Tibbs and G. Treftlin; Ontario Good Roads Association (OGRA/ROMA) – Feb. 22-25, 2009 – Toronto: R. Avis, M. McCaig, P. Ryan and R. Wiedenhoeft; Northern Ontario Municipal Association (NOMA) – April 15-18, 2009 – Fort Frances: All who are able to attend; Association of Municipalities of Ontario (AMO) – August 16-19, 2009 – Ottawa: R. Avis, K. Perry, A. Hallikas and J. Albanese; Council Minutes 2009 January 26 Page 3 Northern Network Trade Conference (NNTC) – May 12-13, 2009 – Duluth: R. Avis, K. Perry and P. Ryan; Northwestern Ontario Regional Conference (NWORC) – to be determined – Thunder Bay: R. Avis, K. Perry, P. Ryan, R. Wiedenhoeft, J. Albanese and S. Tibbs. CARRIED 025 Tibbs-Albanese: THAT the request dated September 22, 2009 from Mayor Avis re: policy review be referred to a special Committee of the Whole meeting February 2, 2009 at 3:00 p.m. CARRIED 026 Albanese-Wiedenhoeft: THAT effective immediately regular meetings of Committee of the Whole, public portion will be held in Council Chambers. CARRIED 027 Ryan-Albanese: Whereas in 2001 the Fort Frances Canada Customs and Revenue Agency (now Canada Border Services) Inspection Facility was relocated to its current site on Church Street; And whereas the flow of traffic from the international bridge through the new inspection facility bypasses the Ontario Tourist Information Centre (OTIC); And whereas this has had an adverse impact on the number of visitors to the OTIC as revealed in statistical studies conducted over the past years since the new inspection facility commenced operation in 2001; And whereas the OTIC was established to provide information to travellers into Canada destined for locations throughout Northwestern Ontario, and not just Fort Frances; And whereas municipalities across Northwestern Ontario benefit from effective delivery of services at the OTIC; Now therefore, Council appeals to Ontario through its Ministry of Tourism and the Ontario Tourism Marketing Partnership Corporation to take a lead role in the investigation and identification of all issues regarding the ease of access to the OTIC in Fort Frances for visitors entering Canada at our point of entry to help facilitate the effective delivery of the OTIC’s services to the benefit of all municipalities in Northwestern Ontario, and Council invites all municipal councils in the Districts of Kenora and Rainy River to pass resolutions in support of this appeal. CARRIED 028 Ryan-Albanese: THAT the following by-laws be introduced and read a first, second and third time, be finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith: 35/79-E A By-Law to amend By-Law 35/79 regarding the use of off-road vehicles within the Town of Fort Frances. 66/90-F A By-Law to amend By-Law 66/90 regarding the use of motorized snow vehicles within the Town of Fort Frances. 38/04-B A By-Law to amend a by-law to assume, stop up and close a lane. 05/09 A By-Law to approve agreements with the Northern Ontario Heritage Fund Corporation for financing of post secondary Co-op work placement under the Northern Ontario Youth Co-Op Program. Council Minutes 2009 January 26 Page 4 029 Hallikas-Wiedenhoeft: THAT By-Law No. 06/09, being a By-Law to prohibit the feeding of wildlife within the corporate limits of the Town of Fort Frances be introduced and read a first, second and third time, be finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith. CARRIED Yeas: R. Avis, J. Albanese, A. Hallikas, G. P. Ryan, S. Tibbs, R. Wiedenhoeft Nay: K. Perry 030 Ryan-Albanese: THAT this meeting of the Council of the Town of Fort Frances is now closed. CARRIED R. Avis, Chairperson G. Treftlin, Clerk