Council Minutes, July 14, 2008, Regular Meeting

TOWN OF FORT FRANCES COUNCIL MINUTES SESSION NO. 17 JULY 14, 2008 The meeting of Council of the Town of Fort Frances was held in the Council Chambers, Civic Centre on Monday, July 14, 2008 from 7:14 p.m. to 8:10 p.m. PRESENT: Mayor R. Avis, Chairperson; Councillors J. Albanese, A Hallikas, K. Perry, G. Paul Ryan and R. Wiedenhoeft. ALSO PRESENT: M. McCaig, Administrator, G. Treftlin, Clerk; G. Bell, Manager, Community Services; D. Brown, Manager, Operations & Facilities; L. Witherspoon, Treasurer. 1. Councillor K. Perry disclosed his pecuniary interest in agenda item 20, stating the claim for expenses and per diem was his. He did not participate in any discussion of nor vote on the matter. 2. Verbal Communications: 1) Mayor Avis presented cheques from the Town in payment of grants from the Moffat Family Trust to the following organizations: Fort Frances Lions Club, Fort Frances Curling Club, United Native Friendship Centre, Fort Frances Museum, Women’s Health Symposium, Salvation Army, Aquanauts Swim Team, 908 Rainy Lake Air Cadet Squadron, and Northwestern Health Unit. 2) Jon Evans, CA of BDO Dunwoody LLP. Presented the Town’s audited financial statements for the year ended December 31, 2007 and management letter. 3) A public meeting was held to hear from persons in respect of a proposal to decommission traffic control signals at the intersection of Church Street and Mowat Ave. No one came forward when invited by Mayor Avis. 4) A public meeting was held in the matter of applications for adjustment of taxes re: 707 Scott Street, 825 Colonization Road E., 657 Second Street E., and 533 Fourth Street West. No one came forward when invited by Mayor Avis. 3. Written communications as per the agenda attached. 4. Resolutions: 227 Perry-Albanese: THAT the presentation of the 2007 Year End Audited Financial Report and Management Letter from BDO Dunwoody LLP be received. CARRIED 228 Perry-Albanese: THAT the report dated July 8, 2008 from L. Witherspoon, Treasurer re: 357/358 Applications for Tax Adjustment re: 707 Scott Street; 825 Colonization Road East; 657 Second Street East; and 533 Sixth Street West be approved. CARRIED 229 Albanese-Ryan: THAT the following Consent items be approved: 1) Committee of the Whole Consent items # 10,11,12, 15,16,18 and 19. 2) Council Consent Summary Report # 33 3) Council Consent items # 35,36,37,38,39 and 40. CARRIED 10) received a memorandum dated June 25, 2008 from the Fort Frances Public Library Board re: Proposed Joint Facility for the Fort Frances Public Library and Robert Moore School. 11) approved certain recommendations in a report from Clayton Sampson, Waste Diversion Ontario’s Northern Ontario Blue Box Program Technical Advisor. Council Minutes 2008 July 14 Page 2 12) approved undertaking a engineering survey in 2009 to evaluate safety concerns for pedestrians crossing King’s Highway to gain access to and from the Legion Park. 15) approved preparation of an RFP this year for the provision of municipal insurance for a 3 year term expiring October 31, 2011 and that all subsequent RFP’s be for a period of 4 years. 16) approved the Minute of Settlement re: Abitibi-Consolidated N. Mill Complex. 18) established tax decrease limits for 2008 capped properties. 19) approved donating the Annual Police Auction proceeds in the amount of $1,957.56 to the Community Policing Committee to assist their DARE programs. 35) proclaimed September 14, 2008 as ‘Terry Fox Day’ in the Town of Fort Frances. 36) referred the request from the Youth Action Alliance of Fort Frances re: Use of Sorting Gap Marina and Pither’s Point Park re: International Youth Day events to the Community Services and Operations and Facilities Executive Committee for recommendation. 37) referred the request from Trevor Bowles re: Potential Property Acquisition to the Planning and Development Executive Committee for recommendation. 38) referred the financial request from Fort Frances Jr. Sabres re: Potential Sponsorship Options to the Administration and Finance Executive Committee for recommendation. 39) referred the request from Mayor Avis re: review of Trailer By-Law to the Planning and Development Executive Committee for recommendation. 40) proclaimed September 18, 2008 as ‘National Family Dinner Night’ in the Town of Fort Frances. 230 Perry-Albanese: THAT the minutes of the Council meeting being Session No. 16 dated June 23, 2008 having been typed and distributed be approved. CARRIED 231 Perry-Albanese: THAT the reports of the Committee of the Whole of Council meetings being Sessions No. 22 and 23 dated June 23 and July 8, 2008 having been typed and distributed be approved. CARRIED 232 Albanese-Wiedenhoeft: THAT the report dated July 10, 2008 from B. Hagarty, Interim Human Resources Manager re: Letter of Understanding – Public Works Employee be approved and further that an authorizing by-law be prepared. CARRIED 233 Wiedenhoeft-Albanese: THAT the report dated July 10, 2008 from M. McCaig, CAO re: Couchiching Sewer and Water be approved. CARRIED 234 Albanese-Wiedenhoeft: THAT Rainy River Future Development Corporation be authorized to schedule and promote a public meeting to determine the level of interest in a new condominium development on Town property. CARRIED 235 Albanese-Wiedenhoeft: THAT the report dated July 9, 2008 from D. Brown, Manager Operations and Facilities re: Up-date on the Renewal Process of the Operation and Maintenance Agreement for the Sewage Treatment Plant with the American Water Canada be approved. CARRIED 236 Ryan-Hallikas: THAT the report dated June 27, 2008 from D. Brown, Manager Operations and Facilities re: Fort Frances Airport – Adjustment to Aviation Fuel Pump Prices be approved. CARRIED Council Minutes 2008 July 14 Page 3 237 Ryan-Hallikas: THAT the report dated June 30, 2008 from D. Brown, Manager Operations and Facilities re: Tender 08-OF-06 – Supply of One ¾ ton extended cab truck; One ¾ ton crew cab truck and One ½ ton truck be approved. CARRIED 238 Ryan-Hallikas: THAT the report dated July 7, 2008 from L. Witherspoon, Treasurer re: Administration Photocopier Purchase be approved. CARRIED 239 Albanese-Wiedenhoeft: THAT the report dated July 8, 2008 from L. Witherspoon, Treasurer re: Councillor Ken Perry – Travel Expense and Per Diem be approved. CARRIED Disclosure of Interest: K. Perry 240 Wiedenhoeft-Albanese: THAT the report dated July 8, 2008 from L. Witherspoon, Treasurer re: Councillor Sharon Tibbs – Travel Expense and Per Diem be approved. CARRIED 241 Albanese-Ryan: THAT the following by-laws be introduced and read a first, second and third time, be finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith: 06/06-B A By-Law to amend By-Law 06/06 to establish the retention periods for documents and records of the Town of Fort Frances. 44/08 A By-Law to authorize a lease with respect to certain municipal property at 501 Sixth Street West. 45/08 A By-Law to establish a percentage by which tax decreases are limited in 2008 to properties in the Commercial, Industrial and Multi-residential property classes. 10/03-N A By-Law to amend By-Law 10/03 the Traffic Control By-Law. 46/08 A By-Law to authorize the execution of a letter of understanding with CUPE. CARRIED 242 Perry-Albanese: THAT the letter dated June 24, 2008 from C. Denby, President Fort Frances Chamber of Commerce re: Request for Meeting be received and proceed as directed. CARRIED 243 Perry-Albanese: THAT this meeting of the Council of the Town of Fort Frances be now closed. CARRIED R. Avis, Chairperson G. Treftlin, Clerk